Friday, February 3, 2023

Parenting Pointers - The Key to Achieving Your New Year’s Resolution: A Virtual Assistant

By Raquel Gomes, Founder & CEO — Stafi

What’s your New Year’s Resolution for 2023? Whether it's joining a yoga class, starting a new hobby, or spending more time with your kids, almost everyone has new goals for 2023. For most, the biggest obstacle to achieving them is insufficient time.

As a mother and CEO myself, I first found an assistant to improve my own life and take my business to the next level. Once I saw the change in my own well-being as well as my family’s, it became a personal mission of mine to help out as many struggling women as I could, leading by example to prove that women don’t have to make a choice between being a successful business woman as well as an amazing mother. This shift in my mindset, allowing me to be successful in all aspects of my life, is what keeps me going.

Virtual assistants can help liberate you from your packed schedule and endless to-do list. With their help, you can actually spend your time on your priorities and make your new year’s resolutions come true.

The true value of your time

When many people first consider the idea of hiring a virtual assistant, they commonly experience resistance, thinking it could be too large of an investment.

Maybe this solution really is out of reach for you. But maybe it isn’t. How can you tell? By calculating what an hour of your time is worth.

Let’s assume you make $200,000 per year. If you divide that by 12 months — assuming that you work 40 hours per week and take 2 weeks of vacation — that translates to $16,666.67 per month. Dividing your monthly income by 160 hours per month, that ends up being $104.17 per hour.

Now that you know your hour is worth $100, should you be doing tasks that someone more efficient than you can do for only $15 an hour?

What’s more, we all know that time is actually priceless. No one can take time back or buy it. What you do with your hours defines the success of your business, as well as how fulfilled you are as a mother and woman. Are you spending time on yourself, your health, and your relationships? Or are you burning yourself out?

Delegating tasks is the key to freeing up your time; What would you use your extra spare time for?

Help of all kinds

Virtual assistants can take a surprisingly large range of tasks off your plate, including:

  • Answering customer queries.

  • Handling correspondence.

  • Conducting data entry. 

  • Proofreading, organizing, transcribing, and correcting general documents.

  • Preemptively reviewing files to mark red flags or generate follow-up questions.

  • Prepare contracts to be sent to clients and keep track of their signatures, following up as needed.

Need to conduct research on your competitors? Virtual assistants can also handle that, as well as researching other relevant topics that emerge in the course of your work.

In addition, virtual assistants can act as personal schedulers, meaning they are able to:

  • Manage your calendar and coordinate appointments. 

  • Prepare executive summaries to help you prepare for meetings.

  • Generate profiles of potential clients before your scheduled calls to make sure you know to whom you are speaking. 

  • Take notes in meetings

  • Create written summaries once meetings conclude.

On the domestic side, they can book family activities, stay on top of all school events and extracurricular activities, purchase gifts and arrange for their delivery, create and send invitations for parties, and manage RSVPs. My virtual assistant keeps track of everything my daughter needs for her dance classes, as well as her competition dates and the necessary payments.

An easy, practical solution

Services that provide virtual assistants like Stafi give you the benefits of virtual assistants without the hassle. For instance, Stafi does all necessary human resources tasks like recruiting candidates and screening them. At Stafi, we conduct reference, education, and background checks, as well as behavioral assessments, on every person we hire. You also wouldn’t have to worry about employment tax, overhead, or employee benefits. We take care of all that. A team of professionals also ensures your virtual assistant is doing everything they’re supposed to on a daily basis.

Stafi is a month-to-month service, which not only makes things more simple but also more affordable. If you need to cancel the service, all you have to do is give us 20 days' notice. Your virtual assistant will get reassigned to another client, so you don't need to feel guilty about letting someone go.

Accomplishing more of your goals has benefits for your overall mental health, creating positive feelings that buoy the rest of your life. Virtual assistants can provide the foundation you need to fulfill your resolutions this year, setting you up for ever-greater levels of success in 2023.

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